Privacy Policy

The protection of your personal data is very important to us.

Last update: 22 January 2020

This Privacy Policy details the way in which Cetim SA processes your personal data when : (i) you send us requests for information or quotes or (ii) you use services offered by Cetim SA (our "Services ").

It also includes information about the personal data we may process in the course of providing the Services.

1. PURPOSE OF THIS POLICY

This Privacy Policy (the "Privacy Policy ") sets out our approach to the processing of your personal data that we collect and the purposes of such processing. It also describes your rights in relation to our processing of your personal data.

It is intended to enable you to make informed decisions about using the Site and our Services and/or to understand how we will process your personal data in the course of providing our Services. Please take a few moments to read it.

2. WHO ARE WE, WHAT DO WE DO?

Cetim SA offers support services to companies such as name research, creation of a logo or a graphic charter, design of a website, photoshooting, etc. Our services are reserved for adults.

3. HOW TO CONTACT US?

If you have any questions about this Privacy Policy or the exercise of your rights under this Privacy Policy, please contact us by :

  • sending us an e-mail to the following address: info@cetim.be; or

  • sending us a letter to the following address Cetim SA, Chaussée de la Hulpe 181, 1170 Brussels, Belgium

4. WHAT PERSONAL DATA DO WE COLLECT AND WHY?

We may need to collect your personal data either in the context of requests for information that you may send us or for the performance of our services.

In this context, you may be asked to provide us with the following information:

  • your full name and function ;

  • your contact details (i.e. telephone number, email address and postal address);

  • your payment details;

  • Relevant information required by Know Your Customer or anti-money laundering regulations and in the context of new client intake procedures. This may include evidence of the source of funds, at the outset of the relationship and sometimes on a regular basis throughout our relationship with clients, which may be requested and/or obtained from third parties. Sources of verification may include documentation we request from prospects and/or through the use of online sources;

  • any other information relevant to the provision of the Services.

This data is collected exclusively and directly from you.

 The main purpose of processing your personal data is to :

  • verify your identity;

  • provide our Services;

  • to improve, develop and market new Services;

  • respond to requests you make to us on the Site or in connection with our Services;

  • comply with any applicable law, court order or other legal process, and the requirements of regulatory authorities;

  • to perform the contracts between us and you;

  • to protect our rights, property or safety or those of others, including those of our other customers and users of the Site or Services; and

  • meet any other obligations required by law.

 Your data will be stored for the duration of the contractual relationship and for a period of time in accordance with the applicable regulations.

5. HOW DO WE USE YOUR PERSONAL DATA?

We may use your personal data for the following purposes

Our Services
The data collected is processed for the purpose of carrying out the assignment you have entrusted to us, to the exclusion of any other use. Without this data, we are not able to process your requests and carry out the Services, where applicable.

Business management and legal compliance
For legitimate business purposes, we also use your personal data for business and legal compliance purposes:

  • compliance with our legal obligations (including to any regulatory authority or competent regulatory body in relation to the provision of legal services, know-your-client or anti-money laundering obligations, conflict of interest obligations or similar obligations, but not limited to maintaining compulsory insurance);

  • asserting our rights in court;

  • protect the rights of third parties; and

  • in the context of a business transaction, such as a merger, restructuring or disposal.

Communications
In order to keep you informed of its news and novelties related to the Services, Cetim SA prepares and sends you its newsletter by email and/or by post. You can of course unsubscribe at any time by clicking on the "unsubscribe" link at the bottom of each email or by contacting Cetim SA:

  • by e-mail to the following address: info@cetim.be; or

  • by post to the following address Cetim SA, Chaussée de la Hulpe 181, 1170 Brussels, Belgium

Cookies
Our site uses cookies. We invite you to read our cookie policy.

6. WITH WHOM WE SHARE YOUR PERSONAL DATA

We may disclose your personal data as described below, where necessary and, where applicable, with your prior consent:

  • In defence of our rights: this may include our professional advisers, e.g. lawyers and accountants; public or regulatory authorities; insurance companies providing professional indemnity insurance cover; regulatory bodies/tax authorities/company registers;

  • For additional services, in particular our partners to whom we outsource certain services.

Apart from the cases listed above, Cetim SA does not pass on your data. Cetim SA does not transfer your data for commercial purposes or for any other use.

If there are special circumstances where we need to share your personal data with other parties in order to provide the Services in the most efficient way, we will seek your prior consent.

We have obtained appropriate guarantees from all our service providers and subcontractors with regard to personal data.

7. OUR USE OF COOKIES AND OTHER TRACKING DEVICES

Please be aware that our Site uses certain Beacons, tracking files and other technologies. Please see our Cookie Policy.

8. TRANSFER OF YOUR DATA

Cetim SA does not transfer any of your data, except to its service provider Squarespace, located in the United States.

Indeed, Cetim SA uses the Squarespace platform to host and maintain its website. Squarespace makes every effort to comply with the legal obligations applicable to the protection of personal data.

It is PrivacyShield certified. This is a self-certification mechanism for companies established in the United States. Privacy Shield has been recognised by the European Commission as providing an adequate level of protection for personal data transferred to the United States. For more information, please visit https://www.cnil.fr/fr/le-privacy-shield.

9. HOW LONG YOUR PERSONAL DATA WILL BE KEPT

In relation to visitors to the Site, we will retain personal data for three years from the date of our last interaction with you and in accordance with our obligations under the EU General Data Protection Regulation or equivalent legislation applicable elsewhere in the world or for longer periods if we are required to do so in accordance with our regulatory or professional indemnity obligations.

In relation to the provision of Services to a client, we will retain personal data for the duration of the contractual relationship and for at least six years from the date of our last interaction with the client and in accordance with our obligations under the EU General Data Protection Regulation or equivalent legislation applicable elsewhere in the world, or for longer periods if we are required to do so in accordance with our regulatory obligations or our professional indemnity obligations. We may then destroy such files without notice and without incurring any liability.

We may delete personal data that is only used in the short term, for example for specific marketing campaigns.

10. CONFIDENTIALITY AND SECURITY OF YOUR PERSONAL DATA

We are committed to ensuring the security of personal data provided to us and have implemented information systems security policies and appropriate technical rules and measures to protect personal data under our control from unauthorised access, alteration, use, disclosure or unlawful destruction or accidental loss.

All our partners and data processors (i.e. persons who process your personal data on our behalf for the above-mentioned purposes), who have access to personal data and are involved in the processing thereof, are obliged to respect the confidentiality of such data.

11. HOW TO ACCESS YOUR DATA AND OTHER RIGHTS YOU MAY HAVE

You have the following rights in relation to the personal data we hold:

Your right of access
Upon your request, we will tell you whether we are processing your personal data and, if necessary, provide you with a copy of that data (together with certain other information). Any request by you for further copies may be subject to a reasonable charge.

Your right to rectification
If the personal data we hold about you is inaccurate or incomplete, you have the right to request rectification.

Your right to erasure
You can ask us to delete or withdraw your personal data in certain circumstances, for example when we no longer need it or when your consent is withdrawn (as the case may be).

Your right to data portability
You have the right, in certain circumstances under applicable law, to obtain the personal data you have provided to us (in a structured, commonly used, machine-readable format) and to re-use it elsewhere or to request us to transfer it to a third party of your choice.

Your right to object
You may object to the processing of your personal data, and we will cease such processing:
- if such processing is based on our or a third party's legitimate interest in processing your personal data, unless the processing is in our overriding legitimate interests; or
- in the event of processing of your personal data for the purpose of marketing.

Your right to a digital will
You can provide general or specific instructions on what should happen to your personal data after your death.

Your right to lodge a complaint with a supervisory authority
If you have a concern about any aspect of our privacy practices, including the way we have handled your personal data. You can contact the Commission Nationale Informatique et Libertés. For more information, please consult the following page: https://www.cnil.fr/fr/cnil-direct/question/844. You can exercise these rights by email or by post to the following addresses: https://www.cnil.fr/fr/plaintes; CNIL - 3 Place de Fontenoy - TSA 80715 - 75334 PARIS CEDEX 07.

12. COLLECTION OF INFORMATION BY WEBSITES

The Site contains links to other sites whose information collection practices may differ from ours. Visitors are asked to consult the privacy policies of these other sites. Indeed, Cetim SA has no control over the information that is communicated to or collected by these third parties and cannot be held responsible for the data collection that may be carried out on these sites.

13. CHANGES TO THIS PRIVACY POLICY

We may make periodic changes to this Privacy Policy, in particular, to reflect any changes in our data processing policy and/or to comply with changes in applicable laws and regulations. We will notify you of any material changes to our Privacy Policy by means of an information banner on the home page of our website www.cetim.be which will remain in place until you have read and accepted our amended Privacy Policy.

However, we encourage you to review this Privacy Policy regularly to see how we use your personal data.

 URL reference: https://www.cetim/politique-de-confidentialite